Faculty and Staff Resources

Find the information and resources you need to work, teach, and conduct research in the Department of Evolution and Ecology. This page provides quick access to departmental policies, procedures, forms, and support resources.

General Health and Safety

Department Safety Contact:

Safety Coordinator: Brenda Cameron*
EH&S Safety Services Representative for CBS: Kristina Sarte Zumstein

*If you require accessible versions of any department safety document, please contact our safety coordinator.

Department Business Office Contact:

[email protected]

Department Resources

Safety Programs and Required Plans

Injury and Illness Prevention Program
Outlines the department’s comprehensive safety program—including responsibilities, communication systems, hazard identification, inspections, training, and required documentation—to ensure compliance with UC Davis policy and California safety regulations.
Emergency Action Plan
Provides the department’s procedures for reporting emergencies, evacuation, communication, and employee responsibilities during incidents, ensuring compliance with Cal/OSHA requirements and UC Davis safety protocols.

Job Safety and Worksite Assessments

Job Safety Analysis (Office)
Summarizes typical office hazards—ergonomic strain, slips and falls, electrical risks—and the safe practices and training needed to maintain a safe office workspace.
Job Safety Analysis (Lab)
Identifies common laboratory hazards and outlines required safe practices, PPE, and training for working safely with chemicals, biologicals, radiological materials, and specialized equipment.

Campus Resources

Labratory and Research Safety

The Department of Evolution and Ecology is committed to maintaining safe research, teaching, and office environments. All faculty, staff, postdoctoral scholars, students, and other personnel working in department spaces are responsible for completing required safety training and following UC Davis and departmental safety procedures.

Safety Requirements for All Research and Office Spaces

All department workspaces—including laboratories, offices, and shared research areas—must maintain current safety documentation and ensure that personnel receive appropriate safety training.

Faculty, supervisors, and laboratory managers are responsible for:

Maintaining current copies of the department Emergency Action Plan (EAP) and Injury and Illness Prevention Program (IIPP).
Providing safety orientation for all new personnel before work begins.
Conducting and documenting required annual safety training and reviews.
Completing required workplace inspections and correcting identified hazards.
Maintaining training records in accordance with university requirements.

Personnel should be familiar with:

Emergency procedures and evacuation routes
The location of first aid supplies, fire extinguishers, spill response materials, and other emergency equipment
Procedures for reporting injuries, accidents, and unsafe conditions

Additional Requirements for Chemical Laboratories

Research laboratories that use hazardous chemicals must comply with additional UC Davis Environmental Health & Safety (EH&S) requirements.

These include:

Completion of required UC Laboratory Safety Fundamentals training and refresher courses.
Maintaining a current Laboratory Hazard Assessment Tool (LHAT) roster and personal protective equipment (PPE) assessments.
Completing site-specific laboratory safety orientation before new personnel begin laboratory work.
Maintaining a current Chemical Hygiene Plan (CHP), including laboratory Standard Operating Procedures (SOPs).
Keeping an up-to-date chemical inventory through the campus Chemical Inventory System (CIS).
Providing laboratory personnel with access to Safety Data Sheets (SDS) and the UC Davis Laboratory Safety Manual.

Laboratory personnel should review required safety documentation annually and whenever new hazards or procedures are introduced.

Questions?

For assistance with departmental safety requirements, contact the Department of Evolution and Ecology administrative office or your laboratory supervisor. For campus safety guidance, visit the UC Davis Environmental Health & Safety website.

Creating Reports in AggieExpense

Before You Begin

Through SAP Concur
Or through the UC Davis Supply Chain Travel and Entertainment website.

Before creating your report, determine whether either of these applies to you:

Creating a report for a non-employee?

First create a non-employee profile in AggieExpense using the campus instructions: AggieExpense: Non-Employee Set Up, Reservations, and Expense Reconciliation.

Creating a report for someone else?

Act as their delegate before continuing:

Click your initials.
Select Act as Another User.
Choose A Delegate for another user who has granted you this permission.
Search for and select the user.
Click Switch.

Step 1: Create a New Report

Go to Expense Reports and click +.
Complete the report fields:

Field	Instructions
Policy	Use T&E/Prof Expenses for travel, moving, entertainment and professional expenses. Use PCard only for Procurement Card reconciliations.
Report Type	Select the appropriate option.
Report Name	Example: D. Davidson – Meeting – 9/26/24
Business Purpose	Clearly explain how the activity supports teaching, research, patient care, or public service. The Supply Chain website has example Business Purposes for reference.
Required Fields	Complete all fields marked with an asterisk.

Click Create Report.

Step 2: Add Expenses

Click Add Expense.

UC Travel Card, CTS, or Imported Expenses

Choose expenses from the Available Expenses tab.

Out-of-Pocket Expenses

Use Manually Create Expense and choose the appropriate expense type.

Additional guidance:

Complete all required fields.

Step 3: Upload Receipts

Choose the method that applies to you.

Option A: SAP Concur Mobile App

Open the app.
Tap the camera.
Photograph the receipt.
Tap Use.
Open the expense.
Select Add Receipt.
Choose Available Receipt.
Attach the uploaded receipt.

Option B: Web Browser

Requirements:

Receipts must be PDF files.

Steps:

Open the expense.
Click Add Receipt.
Upload a new PDF or attach an existing receipt.
Add or remove attachments as needed.
Save the expense.

Step 4: Add the Allocation

Students and lab members: You must have approval to use the account entered. Upload proof of approval (email or screenshot) with one expense receipt.

Select the expenses.
Click Allocate.
Enter the Aggie Enterprise String.
For PPM projects, complete only the required fields.
Click Save.

If you need assistance with the Chart of Accounts, email [email protected].

Step 5: Add an Extra Approver

If your report requires an additional departmental review:

Open the report.
Go to Report Details → Report Timeline.
Under Approval Flow, click Edit.
Click the ellipsis next to Fiscal Officer Review.
Select Add above this step.
Search for Nicholas Enos.

Temporary routing: From August 3–17, 2026, route reports to Kayla DeGuzman (kdeguz) instead.

Click Save.

Optional: Non-Employee Certification

Only required for reports submitted on behalf of non-employees.

Select Print/Share.
Choose Non-Employee Certification.
Save as a PDF.
Send it to the non-employee for signature.
Upload the signed PDF as a receipt.